Modern organisations aren’t always simple. Growth, acquisitions, restructures, or operating in different regions can lead to one business spanning multiple entities. Each entity may have it’s own compliance requirements, ABNs, payroll setup, and branding needs.

That’s why Worknice has built multi-entity functionality right into the core of the platform.

What does “multi-entity” mean?

In simple terms, multi-entity means your business operates under more than one legal or trading entity.

For example:

• A group of companies with different ABNs or payroll IDs
• A franchisor managing several independently trading locations
• A not-for-profit with separate incorporated associations across states
• Or even a single business dividing operations between different regions or business units

Each entity often has unique HR policies, awards, and compliance requirements but you still want one unified HR system to manage people, reporting, and data.

Why HR software must be designed for multi-entity management

Many HR tools are built for small, single-entity businesses. As organisations grow, those systems start to break down — because they can’t separate or connect data in a controlled way.

Worknice is different. Our platform has been designed from the ground up to handle multiple entities while keeping your HR processes unified and compliant.

Here’s why that matters:

1. Clear boundaries between entities

Each entity maintains its own data, compliance settings, and employee records — ensuring reporting accuracy and privacy.

2. Centralised visibility

HR, payroll, and leadership teams can view organisation-wide insights and reports from one dashboard, without needing to log in and out of multiple systems.

3. Entity-level permissions and roles

Control who can access which entity, so local managers only see their own team, while head office maintains oversight across all.

4. Scalable processes

Easily replicate workflows like onboarding, policies, and performance reviews across entities — saving setup time and maintaining consistency as you grow.

5. Simplified compliance and reporting

Worknice makes it easy to manage different award interpretations, document templates, or compliance requirements for each entity while keeping everything auditable in one place.

How Worknice supports multi-entity organisations

• Entity segmentation: Assign employees, locations, and roles to specific entities.
• Shared templates: Reuse onboarding checklists, documents, and reviews across entities.
• Flexible access: Give HR admins or managers access to one or more entities as needed.
• Central reporting: Pull reports across all entities or drill down to one for detail.
• Branding and documents: Apply entity-specific logos, policies, and contracts.

FAQs

Q: Can employees move between entities?

Yes. Worknice makes it easy to transfer people between entities without losing historical records or redoing their entire profile setup.

Q: Can I restrict visibility for certain users?

Absolutely. Each user can be assigned access to one or more entities depending on their role.

Q: Does each entity require separate configuration?

Some settings (like ABN or location details) are unique per entity, but most HR processes, templates, and automations can be shared to save time.

Q: How does this help with compliance?

By keeping data and settings separated at the entity level, you ensure audits, reporting, and legal requirements remain accurate while still enjoying a single system of record.