Employee directory view in Worknice

Employee Records

Your single source of people data

Unify your employee data in a scalable secure people management platform that’s easy to view, manage and act on.

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Employee directory view in Worknice

Thanks to the single, secure employee records solution, tracking employee records has never been easier. Our HR software collects and organises all company and personal information, and then helps you use it to achieve great things. You have full control over all of your key data in one place, accessible from anywhere. Worknice moves your employee records away from scattered spreadsheets and paper files forever, putting organised, centralised data at your fingertips whenever you need it.

Why you will love our employee records solution

Why you will love our employee records solution

Unify your people data

Collect, organise, and leverage data sets to accelerate your workflow – juggling spreadsheets no more!

Configure your views & data

Customise employee records with your own fields, custom tables and layouts. Store any type of data – including from integration or employee self service.

Instant analytics

Get high-level insights directly from your people directory – no reports needed. Tenure, headcount, diversity and more.

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Manage unified people data with ease

Quickly navigate large datasets without the spreadsheet chaos. Spot gaps, fix errors and make updates in seconds. Create views that match how your team works — by team, location, employment or any custom field. Focus on what matters and take action fast.

Keep essential employee data structured, accurate and easy to access. From start dates and contract types to roles, reporting lines and compensation, everything lives in one place — with full visibility over current and historical changes.

Keep your data connected and up to date across systems. Sync key fields, track where information comes from and maintain consistency across your HR tech stack — without manual reconciliation.

Structure employee data to fit your business — not the other way around. Create custom fields and build flexible data tables to capture exactly what you need, from simple text to complex datasets.

Employee directory view in Worknice See a timeline view of employment history including payroll HR software specifically designed for Australian businesses Employee directory view in Worknice

A delightful directory experience

Your company, at a glance.

Help your people get to know each other. Give every employee a clear, accessible profile with the information that matters.

Find the information you need to implement effective leave policies into your organisation. Review organisation wide leave in a calendar view, offering insights like time off overlaps and more.

Stay across key moments that matter. Track joiners, leavers, birthdays, anniversaries and important milestones in one place.

Understand your organisation instantly. Move between lists, profiles and org charts to see how your team connects — and find the information you need, fast.
Employee accessing intuitive HR software leave calendar Record of employee changes with timestamps and source attribution Know who's who with a visual org chart showing colleagues and their roles

Ensure compliance now and as things change

Worknice technology can add layers of checks and verification to ensure compliance and accuracy in payroll. Ensure that your people get paid the right amount on time, wherever they are in the world.

Run payroll with absolute confidence by layering in a structured approval process so nothing slips through the cracks. Important changes to pay information are approved and synched with your payroll platform.

Lock historical payroll changes into Worknice and out of the memories of administrators. Sometimes you need to roll back to previous payroll data, such as when an employee returns from extended maternity leave.

With Worknice managing the data you need to run payroll, you can feel confident that when you make an update, the right data is automatically included in payroll.
Workflows to engage a verification and checking process Easily access employee details with HRIS See a timeline view of employment history including payroll

The power of actionable insights with integration

With your data unified, get an instant and clear view of your workforce at any moment. Track headcount, structure and trends to support better planning and faster decisions.

See what’s driving change across your workforce.
Track growth, turnover and tenure to spot risks early and build a more resilient team.

Understand how your organisation is evolving.
Monitor diversity and gender metrics to identify gaps, track progress and support more equitable outcomes.

Get a clear view of your workforce at any moment.
Track headcount, structure and trends to support better planning and faster decisions.

Find the information you need to implement effective leave policies into your organisation. Review organisation wide leave in a calendar view, offering insights like time off overlaps and more.
WGEA reports in HR software worknice leave calendar

Consolidated & Scalable System

Reduce admin by allowing employees to update their details, request leave, view their leave balances, upload certificates and more from any device – right from their HR portal.

Workflows and approvals make sure that each stage of your process is completed at the right time by the right people. Automate leave approvals, salary changes and exits.

No more chasing followups, simply set up automatic alerts and email reminders for key dates and activities.

Give managers the insights and tools to make data driven decisions. For example, deliver managers with employees leave balance on new leave requests.
let employees access self service to update their own details Powerful workflows and approvals automate task reminders using onboarding software and employee database software Worknice leave management features integration to Myob account right

Control access, security, and systems

Access control you can trust and Reply upon. Worknice holds personal data, and ensures a structured access management framework so the right people see the right information – no mistakes.

Provision and deprovisions users automatically and sync key employee information across all your platforms.

Works across your stack to automate access control through identity providers and key tools. Including Entra ID, Google Workspace and Okta.

Instantly access a full audit log detailing every data change, employee event, salary changes and reviews, over the lifetime of the employee.
Manager checking employee compliance Know who's who with a visual org chart showing colleagues and their roles Spark connections with the employee directory data change auditing in Worknice HR

Employee database software everyone will love

Holly – Company Employee

User-centric HR portal

Knock your employees socks off with a delightful HR portal. Employees can access everything they need and nothing they don’t on a simple online portal that works on any device.

Dan – Sales Manager

Empower managers to help their team

Your divisional managers are key to supporting the HR team and driving success. Empower managers and ensure action with subtle and timely virtual nudges.

Sarah – HR Team Manager

Free yourself from admin

Achieve great things by focusing on the high level HR tasks. Our HR software collects and organises all the information you gather throughout the employee life cycle, then helps you use it to achieve great things.

“HR admin was becoming quite overwhelming and we wanted something that automated our processes as much as possible. We also didn’t want to spend months getting things setup.”

Iris Apello – Co-founder

Flow of Work

“Worknice is by far the best solution on the market. I am able to combine my data from different HR related apps together and report on key metrics with confidence.”

Michael K – Director

Silk Hospitality

“More time to focus on my people! Worknice helps cut down on the number of requests and questions flowing to HR and instead gives control back to my people.”

Matthew Browne – Managing Partner

Black Nova Group

“The onboarding tool is our favourite, it plugs straight into Xero and new hires are all fully set up in payroll right away. Worknice has streamlined many of our other HR processes (onboarding, leave approvals, pay increases etc.) & has saved us countless hours.”

Helena Turpin – Co-founder

Flow of Work

“Impressive! I’ve worked with many HRIS platforms over the years and have never found something that enables me to automate my every day work. Even better, my employees find Worknice intuitive and easy to use.”

Louise Glover – P&C Manager

Experience Digital

Save Time & Automate
Ensure Compliance
Streamline HR
Integrations
Culture & Engagement

What people are saying about us

More Features

  • Fast, Local Australian

    Built for Australians by Australians.

  • Robust access control

    Access & permissions to protect sensitive people data.

  • Assisted Onboarding

    A fast and pain free onboarding experience.

  • Trusted Security

    Market leading security and data privacy by AWS.

  • 100s of Integrations

    Connect your people, data and systems through powerful integrations.

  • Mobile friendly

    Built for mobile from the ground up. Works on any device, any where.

Discover Worknice Today

Talk to us about your plans and discover how Worknice can help you build a great workplace.

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If you have the questions, then we have the answers!

Like our employee records solution, Worknice’s free resource’s are created to set HR leaders free to do great work. Discover our free HR resources now.

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FAQs

  • What is Employee Record Software?

    According to customer reviews, employee records software is a tool that centralises and securely stores all employee information, making it easy to manage, access and update records across the organisation.

  • Why do customers use Employee Record Software?

    According to reviews on G2 and Capterra, employee record software helps companies reduce admin, keep employee information organised, improve data accuracy, and ensure compliance with employment and payroll requirements.

  • What is Next-Gen Employee Record Software?

    Worknice is a Next-Gen employee records platform that brings all employee information into one unified system. It centralises records, tracks employee history over time, and connects HR processes across the organisation, creating a single, secure source of truth for people data.

  • What are the core functions of employee record software?

    Employee record software helps companies store and manage employee information, track employment history and updates, control access through permissions, integrate with payroll systems, and provide a centralised, real-time view of all employee records.

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