HR workflow automation software
Run repeatable people processes on autopilot
From onboarding and role changes to parental leave and offboarding, Worknice workflows turns every repeatable HR process into an automated, consistent experience your whole team can rely on.
Worknice Workflows lets you design, automate and orchestrate every employee lifecycle event such as onboarding, internal moves, promotions, compliance renewals and offboarding – in one connected platform. Build a process once, trigger it, and give every employee the same polished experience every time. Because Workflows is native to Worknice, it works from your people ops source of truce, looping in managers and IT with precision.
Why you will love Worknice Workflow software
Why you will love Worknice Workflow software
Automate the admin, keep the human bits
Replace email chains, spreadsheets and “who was supposed to do that?” with one connected workflow. Worknice handles the muliple steps, checklists, paperwork handling and handoffs so your HR team can focus on the people moments that actually matter.
Your people ops in one place
Worknice Workflows isn’t a separate automation tool bolted onto your HRIS. It runs on the same employee record as your onboarding, payroll integrations, leave, compliance and performance so your operational work happens in one place.
Stay consistent and compliant at scale
Configure your processes once and every new hire, promotion and exit follows the same path. Templates, tasks and audit trails keep your team aligned with Fair Work obligations, modern award changes, payroll updates and your own internal policies no matter how fast you’re growing.
Get started with Worknice
Build any people process, no developer required
Worknice Workflows gives you a simple no-code builder that anyone in HR can pick up, plus the depth to handle complex but repeatable lifecycle events. Set the trigger, drop in the actions, choose the assignees, and let Worknice run the process for you every single time.
Power your whole employee lifecycle
Workflows isn’t just for onboarding. The same builder runs every people process in your business from the first hello to the final farewell.
Connected to the rest of Worknice
Workflows everyone will love
Holly – New Hire
A smooth, consistent experience every time something changes.
Whether it’s starting a new role, changing teams, going on parental leave or moving on, employees get a friendly, mobile-first experience with clear next steps.
Dan – Team Manager
Know exactly what you need to do, and when.
Managers get clear, timely tasks for every lifecycle event their people go throughs such as new hire setup, probation reviews, promotions, exits – delivered into the same place they already log in for everything else.
Sarah – HR Leader
Design your perfect people processes … once.
Build every process your business needs, document it inside Worknice, and trigger it automatically for every employee. No more re-explaining the same steps. No more relying on tribal knowledge when someone is on leave.
What people are saying about us
More Features
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Fast, Local Australian
Built for Australian’s by Australian’s.
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Next-Gen Technology
Modern technology approach enabling scalable HR.
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Assisted Onboarding
A fast and pain free onboarding experience.
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Trusted Security
Market leading security and data privacy by AWS.
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100s of Integrations
Connect your people, data and systems through powerful integrations.
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Mobile friendly
Built for mobile from the ground up. Works on any device, any where.
Discover Worknice Today
Talk to us about your plans and discover how Worknice can help you build a great workplace.
If you have the questions, then we have the answers!
Like our HR employee onboarding software, Worknice’s free resource’s are created to set HR leaders free to do great work. Discover our free HR resources now.
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FAQs
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What is Worknice Workflows?
Worknice Workflows is the automation engine inside Worknice that lets HR teams design, automate and orchestrate every people process — onboarding, role changes, leave, compliance renewals, offboarding and more — from a single no-code builder, on top of one connected employee record.
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Do I need to be technical to build a workflow?
No. Worknice Workflows is designed for HR leaders, not developers. You build processes visually by combining triggers, actions, tasks and approvals, no code, formulas or scripting required. If you can describe the process, you can build it.
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What kinds of HR processes can I automate with Workflows?
Anything repeatable. Common examples include onboarding and pre-boarding, role changes and promotions, parental leave and return-to-work, probation reviews, internal transfers, certification and licence renewals, exit and offboarding, and policy or contract refresh cycles.
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How is this different from automation tools like Zapier or Make?
Generic automation tools sit outside your HRIS, so they can only push data between systems with limited context. Worknice Workflows runs inside your HRIS, on top of the same employee record as your onboarding, documents, tasks, compliance. External workflows builders offer enhanced and complex processes that connect to 1000’s of other apps.
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Can I trigger workflows from events like start date?
Yes. Worknice can auto-enrol people into workflows based on lifecycle events that already exist in the system, including hire date, first working day, probation end, role change, manager change, last working day, leave start and return, and certificate expiry dates.
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Can workflows send tasks to managers, IT and payroll — not just HR?
Yes. Tasks can be assigned to individuals, roles (such as direct manager or payroll lead) or whole teams, with reminders and overdue notices so nothing falls through the cracks. That makes it easy to coordinate work that crosses HR, IT, finance and operations.
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Will it work with my payroll system?
Worknice integrates directly with major Australian payroll systems including Xero, Employment Hero, MYOB and KeyPay. Workflows can automate the collection of core payroll data required to create and push employee payroll details to your connected payroll.
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Can I run different workflows for different teams, locations or employment types?
Yes. Filters let you target workflows by team, location, employment type, role and any other employee attribute you use in Worknice. You can have one core process and tailored variations for different parts of the business.
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Can I see what’s happening across all active workflows?
Yes. Worknice gives you real-time visibility into every active workflow, with activity feeds, completion rates and overdue alerts. You can see exactly where every person is up to and follow up only where it’s actually needed.
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Is Worknice Workflows compliant with Australian HR requirements?
Worknice is built for the Australian market. Workflows can be designed around Fair Work obligations, modern award changes, Single Touch Payroll updates and your own internal compliance frameworks with full audit trails so you can show your work if you ever need to.
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How long does it take to launch our first workflow?
Most teams have their first workflow live within days, not months. Worknice ships with a template library for common processes, and our team will help you tailor templates to your business so you can move from sign-up to live workflows quickly.
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Can I see Worknice Workflows in action?
Yes, Worknice offers a free online demo. We’ll walk you through how Worknice Workflows handles your specific people processes, from onboarding through to offboarding
