TL;DR: Four little known AI tools can turn hours of everyday work into minutes: ClipDrop cleans up and upscales images, Supermeme turns an idea into a meme, Scribe writes step-by-step guides as you work, and Gemini Notebook researches your own documents. Each has a free option. Keep personal information out of public AI tools, as the OAIC recommends.

Last updated 11 October 2026.

Key takeaways

• The best time-saving AI tools do one job well, such as editing an image or documenting a process.
• According to Jobs and Skills Australia, studies suggest 21 to 27 per cent of workers use generative AI without their manager knowing.
• The OAIC recommends that organisations do not enter personal information, particularly sensitive information, into publicly available generative AI tools.
• Two of the four tools from early 2023 have changed course: Rewind is being sunset, and ChatSonic is now a marketing agent.
• Every tool below has a free option, so you can test it on a real task before anyone signs a contract.

What makes an AI tool worth bookmarking for everyday work?

An AI tool is worth bookmarking when it finishes a task you already do, faster than you can, without creating new risk. Look for a clear job, a free option to test on real work, and a vendor that explains what happens to uploads. Novelty alone wears off quickly.

AI writing tools went mainstream in early 2023. Even so, their copy was a long way from capturing the creativity and personality of a human. That did not mean ignoring AI. Quite the opposite: AI has kept growing and advancing, fast. The useful tools are now the narrow ones that remove a tedious step from your week.

Staff are already experimenting. Jobs and Skills Australia published a report on generative AI in August 2025. According to the studies it cites, 21 to 27 per cent of workers use generative AI without their manager knowing, particularly in white-collar jobs. So the practical question is less whether people use AI, and more which tools they use and what they put into them.

Suppose a team coordinator spends Friday afternoon cropping event photos, writing a how-to, and reading three long documents. Each of those jobs has a tool below that does most of the work in minutes. The coordinator still checks the result, but no longer starts from a blank page.

Which 4 little known AI tools finish hours of work in minutes?

The four tools are ClipDrop for image clean-up, Supermeme for memes, and Scribe for step-by-step guides. The fourth, Gemini Notebook, researches your own documents. Each one targets a single task that usually eats an hour or more, and each offers a free way to try it.

ClipDrop

Best for: cleaning up photos for presentations, intranet posts, and newsletters without opening design software.

What it does: removes objects, people, defects, and text from pictures, removes backgrounds, and upscales images. According to ClipDrop’s own page, the upscaler enlarges images by 2x or 4x in seconds and can remove noise.

Try it at work: tidy a team photo for the staff newsletter, or remove a cluttered background from a product shot.

Watch-outs: do not upload photos of identifiable people without thinking about consent and your privacy policy. The free plan limits how many images you can process each day.

Free option: yes. ClipDrop’s pricing page lists 20 clean-ups and 20 2x upscales a day on the free plan. The paid Pro plan raises those limits.

Supermeme

Best for: light-hearted internal communications, such as a team channel post or a slide that needs a laugh.

What it does: converts text into a meme. You describe a situation, click a button, and “whamo”, Supermeme suggests matching templates and writes captions you can edit. According to Supermeme, it supports more than 110 languages.

Try it at work: turn a familiar office moment, such as a meeting that ends in another meeting, into a meme.

Watch-outs: humour lands differently across teams, so keep memes away from sensitive topics and anything about individuals. Free memes carry a small Supermeme watermark.

Free option: yes. Supermeme gives 10 free credits every month, and paid plans remove the watermark.

Scribe

Best for: documenting a process once, so nobody has to explain it again.

What it does: creates a step-by-step guide while you click through a process, capturing each step and screenshot automatically. Scribe pitches it as documentation that writes itself, for creating standard operating procedures, training teams, and onboarding new hires.

Try it at work: record yourself running a monthly report or setting up a new user, then share the finished guide as a link.

Watch-outs: screenshots capture whatever is on screen, so blur or avoid records containing personal information before you share a guide. Check the guide still matches the system after every software update.

Free option: yes. Scribe’s Basic plan is free and generates how-to guides in your browser.

Gemini Notebook

Best for: getting through long documents, such as a board pack, an industry report, or a pile of meeting notes.

What it does: answers questions grounded in the sources you upload, and turns them into summaries, slide decks, mind maps, and audio overviews. Google renamed it from NotebookLM on 16 July 2026 and describes it as the same standalone product, now doing more.

Try it at work: upload a public report and ask for the five points that matter to your team, with supporting passages.

Watch-outs: it only knows what you give it, so a missing document means a missing answer. Do not upload documents containing personal information unless your organisation has approved the tool for that use.

Free option: you start by signing in with a Google account. According to Google, newer features such as running code are limited to paid Google AI plans and some Workspace customers.

Which AI tools from 2023 no longer make the list?

Two tools from the original 2023 list have changed course. Rewind recorded everything you saw or heard on your computer. It is being sunset after Meta acquired Limitless, the company behind it. ChatSonic still exists, but it is now positioned as an AI marketing agent rather than a general research assistant.

The Rewind change is the clearer of the two. In its acquisition announcement, Limitless said it would sunset non-Pendant functionality like Rewind and stop selling its Pendant to new customers. So anyone relying on Rewind needs another way to search their own history. The rewind.ai web address now belongs to a different site.

ChatSonic’s original advantage was web results at a time when ChatGPT’s knowledge stopped in 2021. That gap has closed. Mainstream assistants such as Microsoft Copilot Chat now research and summarise information from the web. As a result, a separate tool for that job is harder to justify.

By contrast, Scribe was reported in 2023 as shutting down. The step-by-step guide tool called Scribe is still running, now at scribe.com, which is why it returns to the list.

How do you use AI tools at work without creating a privacy problem?

Keep personal information out of public tools, check every output before it goes anywhere, and follow your organisation’s AI policy. The OAIC’s best-practice advice is clear: organisations should not enter personal information, and particularly sensitive information, into publicly available generative AI tools. That rule matters most for HR.

According to the Office of the Australian Information Commissioner, privacy obligations apply to personal information entered into an AI system. They also apply to output that contains it. In practice, never paste a staff list, a performance note, or a medical certificate into a free chatbot or image tool. Use these tools for public material, generic templates, and your own non-personal work.

Two habits keep you safe. First, strip names and identifying details before using a public tool, or use a tool your organisation has approved for that data. Second, treat AI output as a draft. Read it, check the facts, and fix the tone before anyone else sees it.

Where AI needs to work on employee records, it belongs inside the system that already holds them, under that system’s permissions. For instance, Worknice’s AI summaries of performance review cycles never send names to the model. Input is aggregated against internal IDs, and names are substituted back on display. The AI HR software comparison sets out how six HR platforms handle that data. However, for images, memes, guides, and public documents, the general tools above do the job well.

Frequently asked questions

What AI tools can save time at work?

AI tools that save time at work usually handle one specific job. ClipDrop cleans up and upscales images, Supermeme turns an idea into a meme, Scribe writes step-by-step guides while you work, and Gemini Notebook summarises and answers questions from documents you upload. Each has a free option to test on real tasks.

Is there an AI tool that produces finished work, not just suggestions?

Yes, several tools produce finished output rather than advice. Scribe produces a complete, shareable step-by-step guide from a process you click through. ClipDrop produces an edited, upscaled image, and Gemini Notebook turns uploaded documents into summaries, slide decks, and mind maps. You still need to check the result before using it.

Is it safe to put work information into AI tools?

It depends on the information and the tool. The OAIC recommends that organisations do not enter personal information, particularly sensitive information, into publicly available generative AI tools. Public material and your own non-personal drafts are lower risk. Always follow your organisation’s AI policy and check what the vendor does with uploads.

What happened to the Rewind AI tool?

Rewind is being sunset. Meta acquired Limitless, the company behind it. Limitless then announced it would sunset non-Pendant functionality like Rewind and stop selling its Pendant to new customers. The rewind.ai web address now belongs to a different website, so it no longer leads to the original tool.

What is Gemini Notebook?

Gemini Notebook is Google’s research tool that answers questions grounded in the sources you upload, such as reports, notes, and documents. It can also produce summaries, slide decks, mind maps, and audio overviews. Google renamed it from NotebookLM on 16 July 2026 and says it is the same standalone product.

About the author

Graham Martin is Co-founder of Worknice, an Australian HRIS built for mid-to-large organisations. He has spent more than a decade working with Australian People and Culture teams on HR systems, compliance, and payroll integration.

Related reading

• 4 AI tools for HR professionals (part 2): four more AI tools aimed at specific HR jobs, from training videos to market data.
• Questions to ask HR software vendors about AI: what good answers about data, control, and models sound like.
• AI agents for HR: what AI agents in HR software actually do, and what to insist on.

Sources

1. Office of the Australian Information Commissioner, “Guidance on privacy and the use of commercially available AI products”. Published 21 October 2024, updated 17 January 2025. Retrieved 11 October 2026: https://www.oaic.gov.au/privacy/privacy-guidance-for-organisations-and-government-agencies/guidance-on-privacy-and-the-use-of-commercially-available-ai-products
2. Jobs and Skills Australia, “Our Gen AI Transition: Implications for Work and Skills”. Published 14 August 2025. Retrieved 11 October 2026: https://www.jobsandskills.gov.au/publications/generative-ai-capacity-study-report
3. Google, “NotebookLM is now Gemini Notebook”. The Keyword, 16 July 2026. Retrieved 11 October 2026: https://blog.google/innovation-and-ai/products/gemini-notebook/notebooklm-gemini-notebook/
4. Microsoft, “Overview of Microsoft Copilot Chat”. Microsoft Learn, 9 September 2026. Retrieved 11 October 2026: https://learn.microsoft.com/en-us/copilot/overview
5. Limitless, “Limitless has been acquired by Meta”. Retrieved 11 October 2026: https://www.limitless.ai/
6. ClipDrop, home page and “Pricing”. Retrieved 11 October 2026: https://clipdrop.co/
7. Supermeme, home page and “Pricing Plans”. Retrieved 11 October 2026: https://supermeme.ai/
8. Scribe, home page and “Pricing”. Retrieved 11 October 2026: https://scribe.com/